HIPAA Compliance Checklist

Please use this checklist from HIPAA News when determining if your dental practice is HIPAA Compliant.

# Question Not Started In Process Completed
Awareness and Education
1

Has your organization had any Awareness Education on HIPAA Regulations and Compliance?

     
2

Do you monitor or receive automated information regarding changes in HIPAA regulations?

     
Project Planning
3

Have you selected a Project Manager and Project Team for your HIPAA Project?

     
4

Have you created a Project Plan?

     
Electronic Transactions
5

Have you completed an inventory of all information systems and work flow processes with regard to Electronic Transactions?

     
6

Have you compiled a list of vendors, health plans, business associates and trading partners?

     
7

Have you gathered, reviewed and compared your current billing forms, policies, and procedures to the HIPAA Electronic Claims Transaction and Code Set regulations?

     
Privacy
8

Has your organization designated an Information Privacy and Security Officer as required by HIPAA?

     
9

Have you developed a Notice of Information Practices to post in your office and distribute to each patient?

     
10

Have you gathered, reviewed and compared your current forms, policies, and procedures to the HIPAA Privacy Regulations and State Privacy Regulations?

     
11

Have you developed policies and procedures that meet the needs of your Human Resources Department with regard to Privacy requirements for the protection of health information of your staff?

     
12

Have you developed processes for documenting, retaining, distributing and discarding Protected Health Information (PHI) as required by HIPAA?

     
13

Have you developed processes for receiving, investigating and documenting individual complaints?

     
14

Have you developed or revised current consent forms for patients in line with HIPAA regulations?

     
15

Do you have all forms that must be read and signed by patients in languages appropriate to their culture?

     
Security
16

Has your organization completed a Security Evaluation on the information systems used in conjunction with maintaining your current and future Protected Health Information?

     
17

Does your organization have virus checking software, firewalls and operating systems that provide encryption and other security measures?

     
18

Does your organization perform back-ups of your data daily?

     
19

Does your organization have a Disaster Recovery and Contingency Plan to meet the HIPAA Security Standards?

     
20

Has you organization developed security policies and procedures with regard to confidentiality statements, individually identifying information system users, passwords, automatic logoff, acceptable use, e-mail, internet usage, authentication of workstations, monitoring and documenting unauthorized access, audit trails of users, sanctions for misuse or disclosure and termination checklists?

     
21

Has your organization provided for the overall physical security of your information systems, facility, staff, and medical records?

     
22

Has your organization developed job descriptions for HIPAA required positions and all other positions in your organization?

     
National Identifiers
23

Have you located, printed and read the Proposed Regulations for National Identifiers to include National Provider Identifier and National Payer Identifier, National Employer Identifier?

     
General Information
24

Have you developed a comprehensive training program for your organizations staff (both present and future) covering all HIPAA standards to include responsibilities and penalties for non-compliance?

     
25

Does your organization have a Compliance Officer and General Compliance Plan to cover such things as fraud and abuse, codes of conduct, whistle-blower suits, auditing and monitoring, disciplinary standards and personnel issues, responding to problems, investigations and corrective actions?

     
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