February 27, 2018 5 min read 1 Comment
When you want to know everything there is to know about Privacy Impact Assessments (PIA), Alberta privacy expert, Ingrid Ruys, is the person to ask. Ms. Ruys has over 30 years of experience helping organizations with regulatory compliance and has served as the Chief Privacy Officer for the Physician Office System Program (POSP) for the last 12 years. She is the founder and owner of RJK General Services Ltd, a privacy, security, and regulatory compliance consultancy. With over 1000 successful PIA’s under her belt, no one is more qualified to advise clinics on PIAs. As all dentists in Alberta and several other health profession including optometrists and chiropractors are now required to submit PIAs as part of their regulatory responsibilities, I wanted to get the facts about what a PIA is, what should be included, and who is qualified to complete one. Here is what Ms. Ruys taught me about getting a PIA right to avoid the serious fines clinics risk by not completing a PIA, or completing it improperly.
Writing and submitting a PIA can be an intimidating endeavor to the point that your practice avoids doing it until it’s too late. You’ll know it’s too late when the OIPC audits your practice or investigates a patient complaint and you don’t have a Privacy Impact Assessment in place. The fines associated with not having the proper privacy procedures in place (which is the purpose of writing a PIA) can reach $50,000. Your PIA doesn’t have to be difficult or time consuming. You don’t need to become an expert in patient privacy.Engage an expert and you’ll actually save time and money. Established experts understand the PIA process and can quickly suggest changes to your plans and processes to ensure you are in compliance with privacy regulations and write a PIA document that will get accepted the first time, so that you can be confident your clinic is operating within the letter of the law.
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